Americans with Disabilities Act (ADA)

The Americans with Disabilities Act protects those individuals who have a long-term physical or mental impairment that substantially limits a life activity. A "disability" under the ADA can include confinement to a wheelchair, vision and hearing problems, reliance on a cane or "walker," certain mental illnesses, and disorders of the muscular system.

Under the ADA, an employer must provide reasonable accommodations for disabled individuals protected under the act, and may not:

• Make employment decisions based on generalizations about the disability;
• Adopt detrimentally different pay scales, benefit programs or promotion opportunities for a protected individual or group;
• Negotiate and enter into contracts with other companies that would have the effect of discriminating against individuals or groups on the basis of disability;
• Discriminate against any employee with regard to terms of employment because a family member or friend is protected under the ADA; or
• Discriminate against protected individuals or groups through the use of pre-employment medical examinations, pre-employment inquiries about physical abilities, job descriptions and qualifications, absenteeism, and work safety.

Note: The ADA applies only to employers with fifteen or more employees.

Age Discrimination in Employment Act (ADEA)

The ADEA is designed to protect individuals over the age of forty from discrimination based upon their age.  The Act protects individuals from discriminatory treatment, based on their age, in hiring, promotion, and firing decisions.

The ADEA does not prohibit an employer from following a bona fide seniority system that may have the unintended affect of favoring certain employees, and the Act does allow age to play a factor in the rare circumstances where it is a bona fide occupational qualification.

Note: The ADEA applies only to employers with twenty or more employees.

Consolidated Omnibus Reconciliation Act of 1985 (COBRA)

COBRA protects employees who have ended their employment (whether fired, resigned, or laid off) from losing coverage under a group health plan.  The Act requires employers to offer such employees the right to a continuation of coverage

Note:  COBRA applies only to employers with twenty or more employees.

Equal Pay Act

The Equal Pay Act requires that employers pay male and female employees the same wage for performing the same job. In short, the Act mandates "equal pay for equal work." It does not address pay equities with respect to other characteristics, such as race or religion, but applies only to gender.

Note: Employers who are required to comply with the Fair Labor Standards Act (FLSA) are also required to comply with the Equal Pay Act.

Employee Retirement Income Security Act (ERISA)

ERISA is a federal law that contains detailed requirements for certain employers who offer their employees a welfare benefit plan or retirement plan.  An example of a welfare benefit plan is one providing health insurance to employees.

Note: For liability purposes, employers may have a rather inactive involvement in ERISA compliance; particularly where a "plan administrator" is utilized to ensure that reporting, disclosure, and payment obligations are complied with.

Family Medical Leave Act (FMLA)

Under the FMLA, employers must provide their employees with family leave. The Act allows for employees to take the equivalent of twelve weeks of unpaid leave each year due to the birth or adoption of a child, to attend to the "serious health condition" of an immediate family member, or to attend to their own "serious health condition."

Under the FMLA, a "serious health condition" is defined as an illness, injury, impairment, or physical or mental condition which involves an overnight stay in a hospital, hospice, or residential medical care facility, including any period of incapacity or any subsequent treatment in connection with that care, which also includes:

• A period of incapacity of more than three consecutive days;
• Any period of incapacity due to pregnancy or prenatal care;
• Any period of incapacity or treatment due to a chronic serious health condition;
• A period of incapacity that is permanent or long-term due to a condition for which treatment may be ineffective; or
• Any period of absence to receive multiple treatments from a health care provider, including treatment for conditions that are not presently incapacitating, but would become so if left untreated.

The FMLA also requires that, after the twelve weeks of unpaid leave, the employee be reinstated to the same job (or an equivalent job if the original position is no longer available).  

Note: The FMLA applies only to employers with fifty or more employees.